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Evaluating Applications

The People Portal provides a set of tools to help you review, track, and manage candidates throughout the hiring lifecycle.

The Kanban Board​

Recruitment Kanban

The Applications tab features a Kanban board for visual candidate management. Applications move through the following stages:

  • Applied: New applications land here.
  • Interview: Candidates selected for an interview.
  • Potential Hire: Strong candidates being considered for an offer.
  • Hired: Finalized team members.
  • Rejected: Candidates who were not selected.

Moving Candidates​

  • Drag & Drop: Simply drag a candidate card from one column to another to update their stage.
  • Stage Rules: The system enforces logical transitions to ensure process integrity (e.g., typically you can't move someone directly from "Applied" to "Hired" without an interview step).

Notifications​

When you change a candidate's stage, they will receive an automated email notification (e.g., inviting them to an interview, sending an onboarding link, or a rejection notice).

Reviewing Candidates​

Click on any candidate card to open the Application Details modal.

Sample Applicant

Application Info​

  • Profile & Resume: View their contact info, external links, and view their resume.
  • Responses: Read their answers to general and role-specific questions.
  • Role Preferences: See which roles they ranked highest if they applied for multiple positions.

Feedback & Ratings​

  • Star Rating: Rate candidates on a 5-star scale. This is visible to anyone who has access to the recruiting page.
  • Notes: Add internal notes or interview feedback.
    • Notes support markdown formatting.
    • Each note is automatically stamped with the author's name and a timestamp. Notes are accessible to anyone who has access to the recruiting page for that team.

Changing Stages​

Moving an applicant through the pipeline is done using the stage buttons at the top of the application modal or by dragging their card to different columns in the Kanban.

  • Interviewing: You must interview a candidate before moving them to the Hired stage. When scheduling an interview:
    • Provide the candidate with a Google Calendar link for scheduling. See how to do so here.

Interviewing Process

  • Send them Interview Guidelines (see below).
  • Hiring: To move a candidate to the Hired stage, you must select the specific role they are being hired for from the dropdown menu.

Interview Guidelines​

To ensure a consistent and high-quality interview process, please provide the candidate some guidelines. Some examples include having VSCode installed/set up, preferring TypeScript for the interview questions, etc.

Recruitment Statistics​

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The Statistics tab provides insights into your hiring funnel. It shows the number of applicants at each stage and breakdowns per role, helping you identify:

  • Which roles receive the most interest.
  • Where candidates are dropping off in the pipeline.
  • Overall volume of applications to manage.

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